Privacy Policy — SYSTIC.Ai

Effective date: October 19, 2026 Last updated: October 19, 2026

This Privacy Policy explains how NOVOS PUBLISHING LLC, doing business as SYSTIC.Ai ("SYSTIC.Ai," "we," "us," or "our"), collects, uses, discloses, and protects personal information in connection with:

The SYSTIC.Ai promotional website;
Early adopter and waitlist sign-up;
The exclusive SYSTIC.Ai beta program; and
Access to SYSTIC.Ai through an API or Dashboard/UI.

SYSTIC.Ai is an artificial intelligence engine intended for business and institutional use. Beta testing is scheduled to begin on January 1, 2027. The start date is a target and may shift. The full public launch date has not yet been set and remains TBD.

This Privacy Policy does not replace any agreement governing early adopter participation, beta access, API use, or other SYSTIC.Ai services. Those agreements may contain additional terms about customer data, confidential information, security, and permitted use.

1. Who We Are

The data controller or business responsible for personal information covered by this Policy is:

NOVOS PUBLISHING LLC Doing business as: SYSTIC.Ai Address: 5900 Balcones Dr STE 100, Austin, TX 78731 Email: support@systic.ai General contact: support@systic.ai

If you access SYSTIC.Ai through an organization, that organization may also control certain information it provides to SYSTIC.Ai or directs us to process. In those circumstances, the organization may be responsible for providing its own privacy notices and handling requests relating to its data.

2. Information We Collect

The information we collect depends on how you interact with SYSTIC.Ai.

2.1 Sign-up and waitlist information

When you join the SYSTIC.Ai early adopter or beta waitlist, we may collect:

Name;
Business or institutional affiliation;
Job title, role, or area of responsibility;
Business or institutional email address;
Telephone number or other contact details;
Country, state, or general location;
Information about your organization or intended use of SYSTIC.Ai;
Your position in the organization;
Communications and preferences; and
Any other information you choose to provide.

Some information may be required to process your sign-up or determine whether the early adopter or beta program is appropriate for your organization.

2.2 Payment and transaction information

The beta offer includes a one-time $500 Founding Beta Reservation Fee. The fee is not a subscription and is not recurring. It is not a service credit and is not applied to subscription or usage charges. It funds SYSTIC.Ai's initial research, development, setup, and logistics for the beta program.

Applying for the beta requires no payment. Payment is requested only after SYSTIC.Ai's human review of your application and its explicit approval, through an approval packet containing a Stripe payment invitation. A place is confirmed only after SYSTIC.Ai verifies Stripe's server-side payment status and matches it to the approved applicant.

Payments are processed by Stripe, our third-party payment processor. When you pay, Stripe may collect and process payment information such as:

Card or other payment method details;
Billing name and address;
Transaction amount, currency, and date;
Payment status;
Fraud-prevention information; and
Information needed to verify or complete the transaction.

SYSTIC.Ai does not directly store full payment card numbers or complete card security codes. Stripe may provide us with limited transaction information, such as a payment confirmation, payment method type, card brand, and last four digits, for payment administration, customer support, fraud prevention, accounting, and recordkeeping.

Stripe's processing is also governed by Stripe's own privacy documentation and terms. More information is available at https://stripe.com/privacy.

2.3 Application review and gated-enrollment information

Admission to the beta program is gated by human review. The application form fields are: Full Name (required), Work Email (required), Company / Institution (optional), Role or Title (optional), Industry (required), Intended Use (required). When you apply, and as the enrollment workflow progresses, we may collect and process:

Your application details, including industry and intended use;
Review-outcome records, including reviewer notes and the decision on your application;
Approval-packet details for approved applicants;
Payment-invitation issuance records and payment-invitation status;
Server-side payment verification records, matching Stripe payment status to the approved applicant;
Beta place-holding records, including hold status and expiry terms;
Account-setup and beta-onboarding records; and
Communications relating to any of the above.

Applications are reviewed by SYSTIC.Ai's named reviewers. Jeremy Hart, who makes final admission decisions Review-outcome records are retained for non-selected applications for 12 months after the decision date, then deleted unless legally required to be retained; purchaser and transaction evidence is preserved separately, after which they are deleted or anonymized, subject to legal, tax, or dispute-resolution retention requirements.

2.4 Account and beta-access information

If we create an account or provide beta access, we may collect:

Login credentials or authentication information;
Account identifiers;
Organization and user permissions;
API keys, access tokens, or similar technical credentials;
Beta enrollment and eligibility information;
Support requests and communications;
Feedback, survey responses, and reports;
Settings, preferences, and configuration information; and
Records of acceptance of applicable agreements and policies.

We do not intend to collect passwords in plain text. You are responsible for keeping account credentials and API keys confidential.

2.5 Usage and technical information

When you visit the website or use the beta service, we may automatically collect information such as:

IP address;
Browser type and version;
Device type and operating system;
Approximate location derived from IP address;
Referring and exit pages;
Pages and features viewed;
Date, time, and duration of activity;
Clicks, navigation, and interaction data;
API requests, response status, usage volume, and performance data;
Error reports, diagnostic information, and log data;
Security events and authentication attempts; and
Information collected through cookies, pixels, software development kits, or similar technologies.

2.6 Prompts, inputs, outputs, and other beta content

If you use the SYSTIC.Ai API or Dashboard/UI, we may process:

Prompts, instructions, files, or other inputs submitted to the service;
Outputs generated by the service;
Metadata associated with those inputs and outputs;
Feedback, ratings, or reports about the service; and
Information contained in support or technical communications.

Do not submit personal information, confidential business information, regulated information, trade secrets, or other sensitive information unless you are authorized to do so and the applicable SYSTIC.Ai agreement permits it.

Organizations using SYSTIC.Ai are responsible for determining whether their use of the service complies with applicable law and for providing any notices or obtaining any permissions required from their personnel, customers, students, patients, research participants, or other individuals.

2.7 Information from other sources

We may receive information from:

Your organization or authorized administrator;
Stripe and other payment or fraud-prevention providers;
Service providers that support our website, communications, hosting, analytics, security, or customer support;
Business partners, referral sources, or event organizers;
Publicly available business or professional sources; and
Other users or representatives of your organization.

3. How We Use Information

We may use personal information to:

Operate, maintain, and secure the SYSTIC.Ai website;
Process waitlist and early adopter sign-ups;
Confirm eligibility and enrollment for the beta program;
Process and administer the one-time $500 payment through Stripe;
Conduct human review of beta applications and record review outcomes;
Issue approval packets and payment invitations to approved applicants;
Verify payments server-side through Stripe and match them to approved applicants;
Hold and administer beta places, including invitation and hold terms;
Set up service accounts and send beta-onboarding communications; and
Reconcile outstanding invitations and holds against confirmed reservations so the cohort cannot be oversold;
Send review outcomes, approval packets, payment invitations, payment confirmations, account-setup notices, and beta-onboarding communications through support@systic.ai (manual sending initially; an automated sender for the app.systic.ai handoff may be introduced later);
Provide, authenticate, administer, and support beta access;
Operate the API and Dashboard/UI;
Communicate about sign-up status, beta access, testing, service changes, launch timing, and support;
Send requested marketing or product communications, subject to applicable law and your choices;
Respond to inquiries, requests, and support tickets;
Monitor performance, reliability, security, and abuse;
Detect, prevent, and investigate fraud, unauthorized access, and other harmful activity;
Debug, test, evaluate, and improve SYSTIC.Ai;
Analyze usage and trends in aggregated or de-identified form;
Protect our rights, property, users, and systems;
Comply with legal, regulatory, tax, accounting, and reporting obligations;
Establish, exercise, or defend legal claims; and
Carry out other purposes described at the time information is collected or with your direction.

We will not use personal information for a materially incompatible purpose without providing any notice required by applicable law.

4. Legal Bases for Processing

Where applicable law requires a legal basis for processing personal information, we may rely on one or more of the following:

4.1 Performance of a contract

We may process information when necessary to:

Register you for the waitlist or beta program;
Process your early adopter payment;
Provide or administer beta access;
Provide customer support; or
Perform our obligations under an agreement with you or your organization.

4.2 Consent

We may process information based on your consent, including when you:

Choose to receive marketing communications;
Agree to optional cookies or similar technologies;
Submit information for a specified purpose; or
Provide another affirmative permission where required by law.

You may withdraw consent at any time, although withdrawal does not affect processing that occurred before withdrawal.

4.3 Legitimate interests

We may process information when reasonably necessary for our legitimate interests, such as:

Operating and improving SYSTIC.Ai;
Securing our systems;
Preventing fraud and misuse;
Communicating with business contacts;
Understanding how the website and beta service are used; and
Protecting our business, users, and legal rights.

When relying on legitimate interests, we consider and balance those interests against your rights and expectations.

4.4 Legal obligations

We may process information to comply with applicable law, regulations, court orders, lawful requests, tax requirements, accounting duties, and other legal obligations.

4.5 Vital interests or public interest

Where legally recognized, we may process information to protect someone's vital interests or for a task carried out in the public interest.

5. How We Share Information

We may share personal information with the following categories of recipients:

5.1 Service providers

We may share information with companies that provide services on our behalf, including:

Stripe and other payment, billing, and fraud-prevention providers;
Website, application, API, database, and cloud hosting providers;
Authentication, identity, and access-management providers;
Security, monitoring, logging, and backup providers;
Analytics and performance providers;
Email, messaging, and customer relationship management providers;
Customer support and communications providers;
Professional advisers, such as lawyers, accountants, auditors, and insurers; and
Other vendors necessary to operate SYSTIC.Ai.

These providers may process information only as needed to provide services to us or as otherwise permitted by law.

5.2 Your organization

If you use SYSTIC.Ai through a business, educational institution, scientific institution, or other organization, we may share account, usage, access, support, and administrative information with authorized representatives of that organization.

5.3 Business transactions

We may disclose information in connection with an actual or proposed merger, acquisition, financing, investment, reorganization, sale of assets, bankruptcy, or other business transaction.

5.4 Legal and safety disclosures

We may disclose information when we reasonably believe disclosure is necessary to:

Comply with law or legal process;
Respond to lawful government requests;
Enforce agreements or policies;
Protect the rights, property, or safety of SYSTIC.Ai, our users, or others;
Detect or investigate fraud, security incidents, or abuse; or
Prevent harm or unlawful activity.

5.5 Aggregated or de-identified information

We may use and share information that has been aggregated or de-identified so that it cannot reasonably be used to identify an individual, where permitted by law.

6. Artificial Intelligence Service Data

SYSTIC.Ai is a beta artificial intelligence engine. Depending on the applicable agreement and configuration, we may use beta inputs, outputs, feedback, and related technical data to:

Provide the requested service;
Monitor reliability and security;
Diagnose errors;
Evaluate performance;
Improve the service; and
Develop future products and features.

The specific handling of prompts, files, outputs, and customer data may be governed by an Early Adopter / Beta Participation Agreement, order form, data processing addendum, or other written agreement. If there is a conflict between this Policy and a signed agreement regarding customer content, the signed agreement will control to the extent of the conflict.

The SYSTIC.Ai engine is pre-release and may produce inaccurate, incomplete, biased, or unsuitable results. You should not rely on its outputs as a substitute for qualified professional judgment, including legal, financial, medical, safety, scientific, educational, or other professional advice.

7. Cookies and Similar Technologies

We may use cookies and similar technologies on the promotional website and beta service.

7.1 Necessary technologies

These technologies may be needed to:

Operate the website;
Maintain sessions;
Remember security and privacy choices;
Authenticate users;
Protect against fraud; and
Provide requested functionality.

These technologies generally cannot be disabled through our systems without affecting site functionality.

7.2 Analytics and performance technologies

We may use analytics technologies to understand:

How visitors use the website;
Which pages and features are effective;
Whether communications are opened or used;
How the website performs; and
Where errors or usability problems occur.

7.3 Marketing technologies

If used, marketing or advertising technologies may help us measure campaigns, understand referrals, or deliver relevant communications. We will obtain consent where required by applicable law.

7.4 Your choices

Depending on your location, you may be able to manage cookies through:

Our cookie banner or preference center;
Your browser settings;
Device settings;
Industry opt-out tools; or
Opt-out links provided in marketing communications.

Blocking or deleting cookies may affect website functionality. For more information, contact us at support@systic.ai.

8. Communications and Marketing Choices

We may send administrative communications relating to:

Your waitlist or beta enrollment;
Payment and account activity;
Security and service changes;
Beta testing and launch timing;
Support requests; and
Legal notices.

These communications are necessary for the service and generally cannot be opted out of while you maintain an account or participate in the beta program.

If you consent or where otherwise permitted by law, we may also send product updates, announcements, invitations, research requests, and marketing communications. You can unsubscribe from marketing emails by using the unsubscribe link in the message or contacting us at support@systic.ai.

Unsubscribing from marketing communications will not stop necessary service or transactional communications.

9. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, including to:

Provide and support the website and beta service;
Maintain business and transaction records;
Process accounting, tax, and payment obligations;
Resolve disputes;
Enforce agreements;
Detect and prevent fraud or abuse;
Meet legal and regulatory requirements; and
Protect our legitimate business interests.

Retention periods may vary depending on the type of information, the purpose for which it was collected, the nature of our relationship with you, and applicable legal requirements.

When information is no longer needed, we will delete it, anonymize it, or securely isolate it, subject to technical, legal, or operational limitations.

10. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

These measures may include:

Access controls and authentication;
Encryption in transit and, where appropriate, at rest;
Logging and monitoring;
Backups and recovery procedures;
Vendor security reviews;
Personnel confidentiality obligations; and
Incident response procedures.

No website, API, online service, or method of transmission is completely secure. You are responsible for using appropriate security practices, including protecting login credentials and API keys and limiting access within your organization.

If you believe your account or information has been compromised, contact us promptly at support@systic.ai.

11. International Data Transfers

SYSTIC.Ai and our service providers may process personal information in countries other than the country where you live or where your organization is located. Those countries may have data-protection laws that differ from the laws in your jurisdiction.

Where required by applicable law, we will use appropriate safeguards for international transfers, such as:

Adequacy decisions;
Standard contractual clauses;
Binding corporate rules;
Approved certification mechanisms; or
Other legally recognized transfer mechanisms.

You may contact us at support@systic.ai to request information about applicable transfer safeguards, subject to legal restrictions.

12. Your Privacy Rights

Depending on your location and applicable law, you may have rights relating to your personal information.

These may include the right to:

Know whether we process your personal information;
Request access to personal information we hold about you;
Request correction of inaccurate or incomplete information;
Request deletion of personal information;
Request restriction of processing;
Object to certain processing;
Receive certain information in a portable format;
Withdraw consent where processing is based on consent;
Opt out of marketing communications;
Opt out of certain targeted advertising, sale, or sharing activities where applicable; and
Lodge a complaint with a data protection or privacy regulator.

These rights are subject to legal exceptions and limitations. For example, we may retain information needed to complete a transaction, comply with law, establish or defend legal claims, maintain security, or protect legitimate business interests.

To submit a request, contact us at:

Email: support@systic.ai Mail: 5900 Balcones Dr STE 100, Austin, TX 78731

We may need to verify your identity before completing a request. We may also ask you to identify the account, organization, or information involved.

If you submit a request through an authorized agent, we may require evidence of the agent's authority and may verify your identity directly.

We will not discriminate against you for exercising a privacy right. We may not be able to provide or continue providing certain services if the information is necessary to provide those services.

13. Additional Information for California Residents

If the California Consumer Privacy Act or another California privacy law applies to you, you may have additional rights, including rights to:

Know the categories and specific pieces of personal information collected;
Know the categories of sources from which personal information is collected;
Know the business or commercial purposes for collecting, using, or disclosing personal information;
Know the categories of recipients to whom personal information is disclosed;
Request deletion of personal information, subject to exceptions;
Request correction of inaccurate personal information;
Opt out of the sale or sharing of personal information, if applicable;
Limit certain uses of sensitive personal information, if applicable; and
Not receive discriminatory treatment for exercising privacy rights.

Based on our current practices, SYSTIC.Ai does not sell personal information for money.

To submit a California privacy request, contact us at support@systic.ai or https://systic.ai/privacy.

We may verify requests as required by law. We generally will not use sensitive personal information for purposes beyond those necessary to provide, secure, and administer SYSTIC.Ai unless permitted or required by law.

14. European Economic Area, United Kingdom, and Similar Rights

If you are located in the European Economic Area, the United Kingdom, Switzerland, or another jurisdiction with similar privacy laws, you may have rights to:

Access your personal information;
Correct inaccurate information;
Delete information;
Restrict processing;
Object to processing based on legitimate interests;
Receive portable information;
Withdraw consent;
Object to direct marketing; and
Complain to the appropriate supervisory authority.

You may contact us using the details in Section 12. If we process information on behalf of your organization, your request may need to be directed to that organization, which may be the applicable data controller.

If required by law, SYSTIC.Ai will appoint a representative or data protection officer and provide the relevant contact details here:

SYSTIC.Ai has not appointed a separate EU representative, UK representative, or Data Protection Officer at this time. If one is appointed, their contact details will be published here.

15. Business and Institutional Users

SYSTIC.Ai is intended primarily for businesses and institutions. If you provide us with personal information about another person, you represent that you are authorized to provide it and that any required notice or consent has been provided.

If your organization uses SYSTIC.Ai to process personal information on its behalf, the organization may be responsible for:

Determining the purposes and means of processing;
Providing required privacy notices;
Obtaining any legally required permissions;
Responding to individual rights requests; and
Establishing appropriate controls for its use of the beta service.

Additional data-processing terms may be required before certain uses of the API or Dashboard/UI are permitted.

16. Children's Privacy

SYSTIC.Ai is not directed to children and is intended for business and institutional users. We do not knowingly collect personal information directly from children under the age required by applicable law.

If you believe a child has provided personal information to us, contact us at support@systic.ai. If we learn that we collected personal information from a child in violation of applicable law, we will take reasonable steps to delete it.

17. Third-Party Websites and Services

The SYSTIC.Ai website or communications may contain links to third-party websites, services, or resources. We are not responsible for the privacy, security, or content practices of third parties.

Payment processing is provided by Stripe. Stripe's collection and use of payment information are governed by Stripe's privacy terms and policies. You should review the applicable third-party privacy notices before using those services.

18. Do Not Track and Global Privacy Controls

Some browsers and devices provide "Do Not Track" or similar settings. Because there is currently no universally accepted standard for responding to those signals, SYSTIC.Ai may not respond to all such signals.

Where required by applicable law, we will honor recognized opt-out preference signals, including applicable Global Privacy Control signals.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in:

SYSTIC.Ai's services or data practices;
Legal or regulatory requirements;
Technology or security practices; or
Business operations.

When we make changes, we will post the updated Policy and revise the "Last updated" date. If required by law, we will provide additional notice or obtain consent.

Your continued use of the website or beta service after an updated Policy becomes effective means that you acknowledge the updated Policy, subject to any consent requirements under applicable law.

20. Contact Us

For questions, privacy requests, or concerns about this Privacy Policy, contact:

NOVOS PUBLISHING LLC Doing business as SYSTIC.Ai Address: 5900 Balcones Dr STE 100, Austin, TX 78731 Privacy email: support@systic.ai General email: support@systic.ai Security email: support@systic.ai Privacy request form: https://systic.ai/privacy

You may also contact the appropriate privacy or data protection regulator in your jurisdiction if you believe your rights have been violated.